These minimum measures apply to organizers, staff, referees, table officials, authorized photographers, volunteers, providers, and anyone acting in an official Festival role.
Immediate action
- Protect
Move the child away from danger, keep them safe and accompanied, and activate medical or emergency help when needed. Do not wait for absolute certainty.
- Listen
Stay calm. Let them speak in their own words. Ask only what is necessary to identify immediate risk.
- Do not investigate
Do not interrogate, suggest answers, request unnecessary detail, make them repeat the account, confront anyone, arrange face-to-face meetings, promise secrecy, or decide who is telling the truth.
- Report and refer
Notify the Festival Safeguarding Lead. If there is immediate danger or a possible rights violation and the lead cannot be reached promptly, contact emergency services or the competent authority directly.
- Record facts only
Separate what you observed, what someone told you, and the action taken. Do not record opinions, diagnoses, rumors, or unverified allegations as confirmed facts.
- Protect the information
Share only with people who need the information to protect, respond, or meet a legal obligation. Never post or discuss a case in general messaging groups or social media.
Everyday safeguards
- Use respectful, observable, and interruptible interactions; avoid unnecessary one-to-one isolation.
- Never use degrading treatment, harassment, sexualized conduct, corporal punishment, intimidation, or retaliation.
- Do not publish contact, identity-document, or health data about minors; minimize identification in public statistics.
- Individualized image, voice, or interview use requires the applicable authorization. Saying no does not affect sporting participation.
- A Festival role does not transfer general custody; ordinary supervision remains with the responsible adults in each delegation.
Get help
Before the Festival, the organizers will designate a Safeguarding Lead and alternate and communicate the operational contact route to staff and Team Representatives.
Immediate danger
Contact local emergency services or the competent authority without delay. Do not postpone urgent protection while trying to complete an internal report.
This bilingual page is a practical guide. The full official protocol governs and must be followed by people acting in an official Festival role.